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Email across computers

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Posted

I work for a joint that has pretty shitty IT support, and they simply are not willing to do the things asked by their staff to make our jobs easier.  Anyway.

We have an issued email address, with a whopping 10MB of space.  Needless to say, we need far more space, but anyway, they won't budge.

We have two computers in the office, and I'd like to know the best way to view mail across both of them.  IMAP won't work because of the crappy space available, so I'm wondering if there is another way.

I have my own server, so if we need to do something in that regard, then we can.

Basically.  lets say I have nashy@company.com.  Would the best be to forward all mail sent to that address to a new email I create, and then just use the correct outgoing servers?  I dunno.  Email seems so old and dated, but I really need this to work better.

Thanks in advance.

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Posted

Get a new mail host

Have them create a distribution group that will send mail to all in that group when sent to the group mail address. If they can't do it see above.

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Posted

Lol, yeah exactly as said above. 10MB? Yikes. I've had PDFs docs bigger than that for proposals for jobs I'm working on.

How are you connected now tho? Are you using outlook or some web interface? If a client email is it via POP then or what? A distribution group would work great there as was also said.
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Posted

Sign everyone up to GMail! lol

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Posted

Our email host is our company.  The owner of the domain.

I'm thinking about using my server to compliment it.  But I don't know how to get it still still show as sending from the main email.

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Posted

You can use your domain at http://domains.live.com and you easily setup your domain there.. then you can setup email account for that domain for yourself or everyone.

 

It's simple.

 

All you do is manage the accounts there...  Microsoft manages the servers/downtime.

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Posted

I don't have access to the domain.

This is a domain run by our head office, which is used for over 270 stores, of which I only own one store.

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Posted

Send the link that I gave you, to the owner/founder at HQ and see what they say... they might change their email services to the service that I mentioned above for easy setup/management.

 

Or you can ask them and see if you could manage your own domain such as yourstoretownname.com  like  BestBuyBrisbane.com instead of BestBuy.com

 

Something like that.

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Posted

Then you should be able to set a distribution group. Unless you have a chappy mail server. Not sure exactly how you only get ten megs on a mail server that you self host.

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Posted

You can use your domain at http://domains.live.com and you easily setup your domain there.. then you can setup email account for that domain for yourself or everyone.

 

It's simple.

 

All you do is manage the accounts there...  Microsoft manages the servers/downtime.

 

It's not my domain.  It's a domain for our company, which has over 260 email address' attached to it for other stores.

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Posted

Then you should be able to set a distribution group. Unless you have a chappy mail server. Not sure exactly how you only get ten megs on a mail server that you self host.

 

Sorry.  I'm being confusing.

I have my own server that I can utilize if that's a valid solution.

So:

Head Office Server = ourstore@ourcompany.com
My Server = Nothing to do with work currently

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Posted

10MB, something is clearly wrong with the company or whoever is in charge of their e-mail server/system. Like fundamentally wrong, to the point of where it is so ridiculous I'd be looking for a new job.

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Posted

I appreciate the response, but I'm not getting a new job.  My family own this business.

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Posted

It's not my domain.  It's a domain for our company, which has over 260 email address' attached to it for other stores.

 

 

I know it's not yours..  like I said, you can send the link I gave you to the store so the owner/founder will look into it.

 

Then they will add email name servers (from Microsoft from the link I gave you) to their domain registration name servers database... then within 24 or 48 hours, you will be able to manage email accounts from there. All you do is manage accounts at domains.live.com   

 

Lastly, ask them to increase space size or change it to unlimited.

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Posted

I know it's not yours..  like I said, you can send the link I gave you to the store so the owner/founder will look into it.

 

Then they will add email name servers (from Microsoft from the link I gave you) to their domain registration name servers database... then within 24 or 48 hours, you will be able to manage email accounts from there. All you do is manage accounts at domains.live.com   

 

Lastly, ask them to increase space size or change it to unlimited.

 

I spoke to him yesterday in regard to it, I've flicked him an email today to see if that's what he has suggested, but I can't see him putting the domain over there.  Just a feeling I get.

As for increasing it.  I asked for that first so I could use IMAP, was completely out of the question.

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Posted

You mail host whether it be parent company or it be a franchise or it be yourself needs to make a change to the way mail is handled.. You do not seem to be the right person to handle this type of conversation. It would be inadvisable to do anything mail related on your server if you do not have access to the mx record or the ip endpoint where mail for your company gets sent to. What I would do on my mail server is to create what is called a distribution group that has a mail address then I would put people into that group and when that group receives a message everyone would get copied. But I manage and control the mail server and can make it do anything I want it to, space for over 500 employees is over a gig a mailbox not 10 mb.

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Posted

You mail host whether it be parent company or it be a franchise or it be yourself needs to make a change to the way mail is handled.. You do not seem to be the right person to handle this type of conversation. It would be inadvisable to do anything mail related on your server if you do not have access to the mx record or the ip endpoint where mail for your company gets sent to. What I would do on my mail server is to create what is called a distribution group that has a mail address then I would put people into that group and when that group receives a message everyone would get copied. But I manage and control the mail server and can make it do anything I want it to, space for over 500 employees is over a gig a mailbox not 10 mb.

 

I am well versed in how I would ultimately like to achieve this.  I'm not just some dumb employee.  It is as simple as I've stated, I don't have access to the domain, and I will not be getting any changes made to the domain, or the account to achieve what I want.

If I had access to the domain, simple, I'd do it via Outlook.com like I do with all of my personal domains.

I've decided to go the easy route and registered a domain.  Our IT guy is happy to put an email forwarder on it.

Thanks for all the help guys.  

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Posted

This sounds like the age old story of say a department i.e Legal,HR,Engineering etc going out and doing their own thing with "computers" whatever it maybe, Buying a software package, Using a 'Cloud' Provider etc etc then ringing Internal IT when it stops working or they need support and to top it off blaming Internal IT. Its happened to all of us, Right??

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Posted

This sounds like the age old story of say a department i.e Legal,HR,Engineering etc going out and doing their own thing with "computers" whatever it maybe, Buying a software package, Using a 'Cloud' Provider etc etc then ringing Internal IT when it stops working or they need support and to top it off blaming Internal IT. Its happened to all of us, Right??

 

Given this is exactly what my IT dept. has told me to do, I guess you're incorrect.

I can't believe, given my posts, I'm still being told to talk to IT.  I've given all the information about what's going on here.

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Posted

You don't own it, therefore you don't own the issue. You are stuck within the walls of the business. You are a child of the company, children get told what to do and are given an allotment from the parent. Working around the parent can and will cause issues, I have put in mail servers to do exactly what you want to do and it was a complete and utter nightmare, messages not getting delivered and constant sync problems, it is highly unadvisable to do this. I would be doing a disservice to you and your parents company to have you half ass this, they need to get the right solution, which they obviously don't have.

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Posted

Depending on your company's budget, I would suggest setting up a Microsoft SBS 2011 Standard server, and utilize POP3 connectors to pull your POP3 provided email into your local email exchange, hosted by the Microsoft Exchange 2010 component of SBS 2011. There is at minimum, a 5-minute delay to receiving email as the SBS server periodically checks for email on the POP3 accounts

 

 

Email is received by 10MB POP3 email account hosted with headquarters

SBS 2011 POP3 connector downloads email from headquarters periodically

Downloaded email from POP3 connector gets mapped to Microsoft Exchange mailbox

 

We have this working successfully for a realestate franchise we support who are provided POP3 accounts by headquarters. The trade-off is having a delay with receiving email. If you have a lot of email accounts, I do not suggest checking the POP3 server every 5 minutes.

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