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Just found out something at my workplace: No paper shredder


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#31 +Nik L

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Posted 18 January 2014 - 11:36

Why an external contractor?

 

The hoops you have to jump through to remains ISO accreddited if you do your own shredding are ridiculous.  It is not our primary business focus or a revenue stream so it is actually cheaper to use an external company.

 

To the person who said "Why not just rip it up", you have no idea about the business world it seems, and how accreditation and certification around data security work.

 

But what about your scanners with internal hard drives that store every document scanned,do you have them encrypted?

 

We have a system that scans to hard drive fully encrypted every step of the way.  These are purged once the file has reached our secure storage area.  So, yes!




#32 Rohdekill

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Posted 18 January 2014 - 12:17

I believe he was referring to a copier machine with scanning capability, which most have.  This became a concern about 2-3 years ago as these copiers contain hdd.  If the copier is sold, thousands of documents could be pulled off the hdd.  This has since been resolved with software updates. And, most copier companies now offer to extract the hdd for the customer to keep before being sold for added security.



#33 Raze

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Posted 18 January 2014 - 16:04

Why an external contractor?

 

The hoops you have to jump through to remains ISO accreddited if you do your own shredding are ridiculous.  It is not our primary business focus or a revenue stream so it is actually cheaper to use an external company.

 

To the person who said "Why not just rip it up", you have no idea about the business world it seems, and how accreditation and certification around data security work.

 

We have a system that scans to hard drive fully encrypted every step of the way.  These are purged once the file has reached our secure storage area.  So, yes!

 

I believe he was referring to the fact that the OP had a sheet of paper with his personal banking information and that hardly requires a shredder, so simply tearing/cutting it up (thoroughly) would suffice.



#34 Anibal P

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Posted 18 January 2014 - 16:23

Just like many others have said at work we have bins for paper to be shredded, one in each printer room

 

Since it's a rather large Healthcare company it generally discouraged that anything be printed in the first place unless it's a necessity, and if something confidential is printed has to be shredded ASAP 



#35 Kami-

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Posted 20 January 2014 - 13:03

<snip>

I've never heard of a (flat bed certainly not) scanner with a build in HDD, only those which post the file to a central storage repository such as a secure file area on a LAN-based server.

Usually the ones build into Enterprise level printers have built-in storage, the ones in our office I can recall the last 50 documents scanned and print them or move them to a network share (50 document limit is in the software running on the device, I'm sure it stores more).



#36 McKay

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Posted 20 January 2014 - 13:35

No.  We are a major UK law firm, and so we take the disposal of sensitive data VERY seriously.  As such, we have "Shredder bins" which are locked, one-way bins, that at the end of each day an ISO9001 certified contractor shreds for us.

 

Wowza haha, Royal Air Force here, Restricted documents go into a regular consumer shredder, anything higher than restricted gets burnt.



#37 fusi0n

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Posted 20 January 2014 - 13:38

We use a secure bin.. 



#38 Richard C.

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Posted 20 January 2014 - 18:48

We shred documents, then they get pulverized at some local paper recycling plant.



#39 Hum

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Posted 23 January 2014 - 19:25

My shredder at work:

 

ClickHandler.ashx?du=http%3A%2F%2Fwww.ex



#40 greenwizard88

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Posted 23 January 2014 - 19:29

At a law firm I worked at, yes. There's a shredder, but it's only used to destroy case files over 10 years old. Otherwise everything is kept in the case file.

 

At the place i'm at now, no. We're entirely paperless, and the little paper we do use gets put in a "burn box" and once a year (or two years) we have a bon-fire.



#41 +LimeMaster

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Posted 23 January 2014 - 19:32

My shredder at work:

 

ClickHandler.ashx?du=http%3A%2F%2Fwww.ex

I was upset that you were thinking about shredding money, but then I quickly realised, that's not the currency I use. :p



#42 froggyliver

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Posted 23 January 2014 - 19:34

Rohdekill, on 18 Jan 2014 - 05:17, said:

I believe he was referring to a copier machine with scanning capability, which most have.  This became a concern about 2-3 years ago as these copiers contain hdd.  If the copier is sold, thousands of documents could be pulled off the hdd.  This has since been resolved with software updates. And, most copier companies now offer to extract the hdd for the customer to keep before being sold for added security.

Not all model copies are encrypted. I have found the encryption part is usually an extra paid for license to enable it.



#43 ThreadAbort

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Posted 23 January 2014 - 19:42

Well, as one of the owners, I have a key to the Shred-It boxes.  So, I wouldn't throw anything personal in them anyways.  As I could open them nightly and look.

 

Just a thought.  Once it leaves the building to the truck, you are good to go.



#44 arachnoid

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Posted 24 January 2014 - 10:10

Not all model copies are encrypted. I have found the encryption part is usually an extra paid for license to enable it.

 

 

 

My shredder at work:

 

ClickHandler.ashx?du=http%3A%2F%2Fwww.ex

 

If that were real money it would be a criminal and a moral offence to destroy it :D



#45 +Nik L

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Posted 24 January 2014 - 14:16

Yup...

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