TechSpot: How to Backup your Gmail Account

This past weekend over 150,000 Internet users woke up to find their Gmail inboxes, contacts and chat conversations gone. The issue, according to Google, was caused by a storage software update that introduced an unexpected bug. But while the company has since begun restoring data from tape backups and will likely offer monetary compensation where applicable, the incident served as a reminder that no matter how reliable some cloud-based services are, they are certainly not infallible, and thus it might be prudent to have your own backup ready just in case things go amiss.

There are numerous ways to backup your Gmail data and deciding which way to go will largely depend on the level of effort you want to put into it. You could simply setup Gmail to forward all your mails to another email account and call it a day, for instance. But there are also a handful of other options that offer a bit more flexibility and convenience.

This brief guide lists a few of them, so you can choose whichever best suits your needs.

Read: How to Backup your Gmail Account

These articles are brought to you in partnership with TechSpot.

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19 Comments

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Outlook is the best way to back it up..not very convenient though.
I wish it was possible to copy emails from one gmail account to another.

qdave said,
Outlook is the best way to back it up..not very convenient though.
I wish it was possible to copy emails from one gmail account to another.

If gmail unreliability is what you're trying to minimize, forwarding email from one gmail account to another one is not going to solve your problem. Get that stuff offline and within your own control if you value it.

I have Outlook set up to fetch my gmail inbox and some rules to move it to a separate PST. This PST is just one more file that's part of my already existing backup strategy. This is about as automated as it can be, so I'm not sure what "inconvenience" it is you're referring to.

alexalex said,
none of the backlup methods will work if you are using 2-pass-authentication.

That's not true, you can use application-specific passwords for this purpose. You can find them in your My Account page.

Curious to know what sort of email you really care about keeping ?

Old email means nothing to me. If it's that important I keep a copy on my computer or print it out and that is few and far between.

What exciting lives do you lead or does that that make mine exciting ?

OceanMotion said,
Curious to know what sort of email you really care about keeping ?

Persons with past correspondence between clients or suppliers for one.

OceanMotion said,
Curious to know what sort of email you really care about keeping ?

Old email means nothing to me. If it's that important I keep a copy on my computer or print it out and that is few and far between.

What exciting lives do you lead or does that that make mine exciting ?


Not every uses email only for Porn Subs.

See, I love Windows Live Hotmail / Windows Live Mail with Windows 7 because if there happened to be a mass-deletion and it synced and deleted all stored mail, you can retrieve a shadow copy. This would of course apply, I imagine, to IMAP-synced gmail as well.

Jebadiah said,
LOL The headline made me laugh because of the stupid **** Google did.

Was going to say "inb4 some other moron says <insert generic Google hate comment>"

But you beat me to it

On topic: I use Backupify... pretty simple.

Jebadiah said,
LOL The headline made me laugh because of the stupid **** Google did.
*rolls eyes* yea cause it'll never happen on hotmail... oh wait... yes it has to me on multiple accounts!

DJ Dark said,
*rolls eyes* yea cause it'll never happen on hotmail... oh wait... yes it has to me on multiple accounts!

Hold on... did he mention Hotmail? No. He was SPECIFICALLY castigating Google.

testman said,

Hold on... did he mention Hotmail? No. He was SPECIFICALLY castigating Google.

Like he does in every Google related article...?

Haters Gonna Hate

testman said,

Hold on... did he mention Hotmail? No. He was SPECIFICALLY castigating Google.
And I countered with one against hotmail. Which has had the exact same happen on more than one occasion too.