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Outlook 2010 & Gmail account - sent items


Question

Hy.

I wish to find a solution for automatic cleaning my sent items folder which increases in size day by day. Tried to define bin folder for saving sent items which seems a bit tricky. Which is the best solution for me to clean-up only one folder for my gmail account (bin) occasionally ( I wish to keep save-sent-items option available)?

- actually I have to move items from sent folder and only after cleaning up bit folder.

Cheers.

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Set a rule to automatically move items older than 1 day to the recycle bin.

There's a couple of ways to do it, I'd suggest hitting google to see which works best for you :)

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found something related but moves only a copy of sent item to bin not the main item which remains on sent folder.. :|

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Your original attempt was to try saving all sent items into the Bin, in effect trashing all the sent items. If you wanted to go that route you can use either of the two options in your screenshot, it'd be much easier:

- "Do not save copies of sent items" under the Sent Items tab: Will not create any Sent items, same idea as trashing all sent items.

- "Save sent items in the Sent Items folder on this computer" under the Sent Items tab: Will create sent items, but will keep them in Outlook instead of saving them into GMail. Not sure if that is what you're aiming for.

Outside of that, maybe try using autoarchive? e.g. in Outlook 2010 right-click on your Sent Items folder, select Properties, click the AutoArchive tab, set up an archive to run every x Days/Weeks/whatever & have it permanently delete the old items. This may or may not work, sometimes autoarchive is finicky when dealing with IMAP folders, but it's worth a shot.

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