Google is improving the way you schedule meetings, making it easier with a pre-configured booking page in Google Calendar. Booking pages were introduced last year as part of the "appointment schedules" feature, the company"s more robust replacement for the older "appointment slots" system.
Google says that the new pre-configured booking page will show up if you do not have an existing appointment schedule. The page automatically uses your set working hours, and it will update to prevent any scheduling conflicts in your calendar.
If you already have appointment schedules set up, you can view all your booking pages in the Calendar sidebar on the web and in the mobile apps. For users with multiple schedules, maybe one for client meetings and another for personal training sessions, there is now a new setting to show or hide individual schedules from the main calendar grid.
To use it, find the "Booking pages" section in the sidebar on the left, hover over a schedule, and click the three-dot menu to either "Show on calendar" or "Hide from calendar". Even when a schedule is hidden, you can still find any booked appointments on your calendar, and people can still use the link to book time with you.
Sharing a booking page is available on both web and mobile, but creating, editing and deleting one is currently only possible on the web version of Calendar. There are also other things to note like if you change your working hours later on, you have got to go back and manually update your appointment schedule"s availability to match. The system will not do it for you automatically.
When it comes to the rollout and availability, it is a bit complicated. Appointment schedules is available to Google Workspace customers, Workspace Individual Subscribers, and even users with personal Google accounts. That said, some sub-features are only available depending on your specific paid subscription. Refer to the table below for more info.
| Google One Premium | Workspace Individual | Business Standard & Plus | Enterprise Standard & Plus | Education | Nonprofits | |
|---|---|---|---|---|---|---|
| Create more than one appointment schedule | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| Send automatic email reminders | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| Check availability across multiple calendars | ✔ | ✔ | ✔ | ✔ | ✔ | ✔ |
| Accept payments for appointments | ✔ | ✔ | ✔ | ✔ | ✔ | |
| Verify emails to prevent spam bookings | ✔ | ✔ | ✔ | ✔ | ✔ | |
| Add appointment schedules to secondary calendars | ✔ | ✔ | ✔ | ✔ | ||
| Add up to 20 co-hosts for appointments | ✔ | ✔ | ✔ | ✔ |
Web users on the Rapid release domain started seeing these changes yesterday, while users on the Scheduled Release domain will have to wait till September 1, 2025. The mobile rollout also began yesterday, but it is an extended one that could take more than 15 days to complete.