Microsoft Teams is one of the most used online communication and collaboration tools, especially in enterprise environments. It regularly receives new features and is also integrated with Copilot, which means that those with a commercial license can use it in arguably innovative ways not available to others. Now, Microsoft has announced a significant compliance change for customers belonging to this particular category.
Starting from next month, organizations will be able to generate AI meeting recaps without accompanying recordings or saved transcripts. This is tagged as a "major change" as it supports the compliance requirements of customers who want to leverage Copilot-generated recaps, but want to enforce policies that prohibit the retention of recordings or transcripts for compliance reasons.
Although the retention of transcripts and recordings will be enabled by default, IT admins will be able to disable it at a tenant level entirely. If they do choose to keep it on, meeting organizers will still have the option to disable it through the AI Mode drop-down before or during the meeting.
Microsoft has urged IT admins to review their compliance posture to evaluate which setting meets their requirements. It has also encouraged them to update their guidance and helpdesk documentation to communicate this change within their organization.
It is worth nothing that this feature is only available to those who have a commercial Microsoft 365 Copilot license, which comes in at $30/month per seat, so it is not available to everyone anyway. Microsoft plans to kick off targeted release of this toggle on all platforms (Windows, Mac, web, mobile) in the middle of next month, and complete it by the end of the month. General availability is scheduled to begin in mid-June 2026 and will gradually complete by the end of the same month. You can read more about this in MC1275312 in the Message Center here.