dankduke Posted September 5, 2014 Share Posted September 5, 2014 so i have a question...my company is expunging emails older than 90 days due to some policy. the thing is we use the email for customer files, contact names etc... is there any way before this happens to take an existing PST file and organize it somewhere so it can not only be used for viewing later but reading emails in case you wanted to search for an email..... our computers are encrypted with McAfee Enterprise Encryption. Thanks in advance danks Link to comment Share on other sites More sharing options...
User6060 Posted September 5, 2014 Share Posted September 5, 2014 File > Export I think theres backup options in there to create copies of you're pst. You could also just save individual messages to a folder somewhere if you know its gonna be needed. I would start saving customer info elsewhere than an email if you're going to be purging emails Link to comment Share on other sites More sharing options...
Dot Matrix Posted September 5, 2014 Share Posted September 5, 2014 Does your company not have an archiving policy? If you have emails that you wish to save, you can File > Save them, and store them offline for later viewing. Link to comment Share on other sites More sharing options...
Skiver Veteran Posted September 5, 2014 Veteran Share Posted September 5, 2014 As the guys avove has mentioned you can export easily enough, I assume you're using Outlook as your email client? I do this every year, (using office 2013 so if you have an earlier version it may be different) I select New Items > More Items > Outlook Data File, create a new .pst file and then each month I manually drag emails I don't think I need anymore into that year's PST file, very manual but at least I then have control over what's left in my inbox and other folders. Link to comment Share on other sites More sharing options...
dankduke Posted September 5, 2014 Author Share Posted September 5, 2014 so the emails all are going to be deleted 90 days after the are in the system... i understand you can export the PST file but is it encrypted so it cant be viewed later? say i wanted to use even the work computer can this PST file be viewed through something else other than outlook? can i have access to the PST file whenever i need it? supposedly the company is deleting all PST files... Link to comment Share on other sites More sharing options...
+Kyle Subscriber¹ Posted September 5, 2014 Subscriber¹ Share Posted September 5, 2014 Sounds like your company needs to buy some new harddrives for your mail server. Link to comment Share on other sites More sharing options...
LittleNeutrino Veteran Posted September 5, 2014 Veteran Share Posted September 5, 2014 you can just setup a rule that would export a message to an archive file after a certain amount of time. Link to comment Share on other sites More sharing options...
Haggis Veteran Posted September 5, 2014 Veteran Share Posted September 5, 2014 yeah your looking for Auto Archive :) Link to comment Share on other sites More sharing options...
grunger106 Posted September 5, 2014 Share Posted September 5, 2014 Your question actually makes for a couple of observations, (I assume you are running Exchange here, and not just Outlook) 1. Pulling mail out of Exchange and into PSTs is generally a poor idea. Unless managed they will not be backed up. That isn't to say pulling mail out of Exchange's stores is necessarily a bad idea, you need to archive to keep the mailstores manageable, but with proper archiving solutions (Symantec EV, C2C ArchiveOne, Exchange 2010/13 Archive mailbox) But users running around, exporting mail to PSTs by themselves is IMHO a total nightmare as a sysadmin! Where will they end up? on local machines.... Not Good. (In my organisations AutoArchive is disabled by GP) 2. The other point is you appear to be using Outlook as a client database, this is not what it's for, sounds like you need a CRM solution. georgevella 1 Share Link to comment Share on other sites More sharing options...
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