The Word application present in the Microsoft 365 suite of office software has a rather useful capability that enables users to autosave content to their account hosted on the cloud. However, this option is disabled by default, which means that files created in Windows traditionally don"t autosave, and prioritize local locations when you are saving too. But now, Microsoft is changing how this process works in an effort to streamline autosave functionality.
The Redmond tech firm is testing a capability that autosaves Word in Windows content to the cloud by default. The company has touted numerous benefits in this approach, including better security and compliance in enterprise environments, no fear of lost progress, flexible storage options like SharePoint and OneDrive which also enable sync capabilities across other devices, and more online collaboration options. Of course, Microsoft has also mentioned Copilot integration for those who have a Copilot Chat or Microsoft 365 Copilot license.
Customers who receive this change will notice a few differences. When they create a new Word file on Windows, it will be named Document-CurrentDate rather than DocumentIndex. The autosave toggle at the top will be enabled, and when you attempt to save through the Ctrl + S shortcut, you"ll see a message at the top of the save dialog noting that "This file was created in the cloud". Alternatively, if you try to close a document without saving it, Word will ask you to confirm whether you want to save or discard it. Meanwhile, an empty document will be discarded without waiting for user consent.
The good news is that customers will have the option to change cloud locations or even disable the capability altogether through Word Options > Save > Create new files in the cloud automatically. In addition, you should also know about the known issues below:
- If you start a new Word session while another Word session is running, the new file created is not automatically saved.
- Sometimes, after changing the name of the document, there is a delay to refresh the list of recent files.
- If you have the Show the Start screen when this application starts setting disabled, the first file created after starting Word won’t be automatically saved.
Known issues are expected at this point, since the implementation is only available for Insiders. You need to be running Word for Windows Version 2509 (Build 19221.20000) or later in order to leverage cloud autosaves. Keep in mind that the capability will be landing on PowerPoint and Excel for Windows later this year too.