Microsoft To Do users with personal accounts will now be able to share their lists with enterprise and education accounts, as the Redmond firm today announced that support for external sharing is being made generally available. Interestingly, the Microsoft 365 Roadmap listing notes that the capability to share lists with work accounts was slated to arrive in October last year. However, it is possible that the rollout was a staggered one and is only now available to all users.
The To Do app has for long let users share lists between their personal Microsoft accounts or accounts in the same organization. With this newly added capability, personal account holders will be able to share lists with organizational accounts – considering that the organization’s admin has enabled this feature – which the firm says was a highly requested addition. However, lists cannot be shared the other way around, meaning that work account users will be unable to share their lists with personal accounts.
The feature allows for some interesting use cases, such as when users want to share a quick list that they created on-the-go on their personal device with their work account and want to avoid re-doing the list at work. Additionally, it also opens up the ability for enterprises to allow third parties to share lists with them and keep them updated, reducing the need to follow up via email. With To Do also powering the Tasks experience in Teams, it's also possible that the capability also extends to Teams.
While not explicitly mentioned in the announcement, the feature should be available for users across all platforms – including on the web.
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