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Google redesigns the share dialog for Drive, Docs, Sheets, Slides, and more

Google is rolling out a new share dialog for Drive, Docs, Sheets, Slides, and Forms on the web. The new share UI is a much cleaner interface that distinctly separates the controls for sharing content with users and groups and the section for copying a link to the document. The firm announced today that the new dialog is beginning to roll out to all its customers.

The updated share UI replaces the old dialog that provided both the options within the same card. The company says that the updated design makes it easier to “perform common tasks, avoid accidental permission changes, and quickly see who has access to a file”. The three areas of improvement that the firm notes for the updated share dialog are:

  • Separated, task-focused interface: The new sharing dialog highlights essential user tasks like sharing a file, changing permissions, and viewing file access. The redesign also visually separates sharing with people and groups from link-sharing.
  • Quick “copy link” button: We’ve added a “copy link” button to make it easier to get the link without changing link permissions.
  • Easily see current access: The new interface more clearly shows who currently has access to the item, making it easier to quickly audit and change permissions.

The new design also makes it easy to manage permissions for the list of users that the files have been shared with, or for the generated shareable link. The search giant says that it aims to reduce the risk of “access by unwanted user” by making it easier to share files and manage permissions. The separate cards are indeed neat in choosing between the distinctive actions.

Old UI
New UI

The updated share UI will begin rolling out to all G Suite and Drive Enterprise customers, along with users that have personal Gmail accounts. The feature is expected to gradually become visible over a period of 15 days as part of the gradual rollout.

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