Google has added some new features to Google Docs in the latest update, to help users better manage the different versions of their documents. Other improvements will allow teams to more easily find information when they need it, and customise tools for workflows. Most of the version control functionality is limited to Docs, but name versioning is available for Sheets and Slides too.
With this update you can give different names to versions of your documents to better manage your work. Teams can also leverage this new functionality to help clarify when documents are in a final state or still being worked on. In order to give a file a custom name, head to Select File > Version history > Name current version.
Several new updates pertaining to version history have landed in Docs but not Sheets or Slides. The first feature is the ability to preview documents with or without suggested edits; to access these options select Tools > Review suggested edits > Preview accept all, or Preview reject all. Following on from the ability to preview, under the Review suggested edits menu you’ll have to option to Accept all or Reject all of the changes.
If you’re reviewing a document from an Android, iPhone, or iPad device and want to make edits, you can press the three dots menu in the bottom right of the Doc to suggest edits on-the-go, in the dots menu toggle Suggest changes and start typing in suggestion mode. Lastly, with regards to version control, you can use the Litera Change-Pro and Workshare addons to compare documents and review relines instantly.
Google has also included new templates for Docs and Sheets which come bundled with addons – if you can’t find one that you like, you can also create your own. As an example, Google worked with LegalZoom and DocuSign to create the Mutual Non-disclosure agreement template. With this template, businesses can quickly create an NDA and collect signatures using the DocuSign addon. Google also teamed up with Lucidchat, PandaDoc, EasyBib and Supermetrics to make other templates.
The final part of the update pertains to Google Cloud Search. Starting today, G Suite Business and Enterprise customers can use the integrated Google Cloud Search in Docs and Slides via the Explore feature. It uses Machine Intelligence to display relevant information to help you work more efficiently. To use this, open the Explore tab in Docs or Slides and type what you’re looking for and Cloud Search will pull up important details from information across G Suite apps including Gmail, Drive, Calendar, Sites and more.