Deciding on a suitable time is perhaps one of the most difficult aspects of arranging a meeting, particularly when hundreds of attendees' are to be involved in said meeting. Google has now announced a new feature for Calendar in order to address this problem, making it much easier for users to suggest meeting rescheduling times. Currently available on web, this feature will roll out to mobile users on August 13.
Upon invitation to a Calendar event, users were previously able to select from the options "Yes", "No", or "Maybe". Now, an additional option "Propose a new time" will be available as well. Each guest will be able to suggest a time and, if need be, send a message to the event organizer along with it as well. Provided the guests have been granted calendar access permissions, other attendees' availability will also be viewable to them. This will make it much easier for an event organizer to review and accept time proposals that seem suitable, and ultimately, decide on a time that works for everyone.
It is important to note that this feature will not be available for all-day events, or events hosting more than 200 people. Moreover, organizers will not be able to offer a time proposal, and they will only get email notifications for meeting times suggested by guests if the "event responses" option in Google Calendar settings on a computer has been turned on.
The feature will be functional across all G Suite domains, and with Microsoft Exchange as well. It has been rolled out to Rapid Release, with the Scheduled Release slated for August 13. More details regarding the use of this new time proposing feature can be obtained here.